Can You Handwrite Shipping Labels?

Losing a package when moving it from one point to another is a nightmare nobody wants to experience. One of the methods used to mitigate this challenge while shipping is labeling packages to ensure they reach their desired destination. Shipping labels are identification forms containing details about a shipment. Although carriers have different shipping label designs, all labels have crucial details like names, addresses, and tracking barcodes.

The details in the labels should be legible and accurate, as this simplifies the logistic process by easing transportation. Depending on what they want to achieve, people intending to ship goods for personal or commercial purposes can choose to print or handwrite the shipping labels.

Handwriting Shipping Labels

Although handwriting shipping addresses are acceptable as long as they are legible, a carrier barcode produced by the carrier is needed. These labels are ideal in various situations, depending on what someone wants to achieve. First, handwritten shipping labels are suitable for people who want to create a personal touch with receivers. For instance, people may choose to handwrite their shipping labels when sending a gift to their loved ones. Small businesses, especially those dealing with handmade crafts, use handwritten shipping labels to create a personal connection with their clients.

This form of labeling is also ideal when dealing with a few packages. Since handwriting is usually time-consuming, producing many labels is difficult. For instance, handwriting may not be cost-effective for a large company with many deliveries.

If you handwrite your shipping labels, ensure they remain clear and legible. One important factor you should pay attention to is the label's placement. You should always place it on the top of the package, and it has to remain fully visible without any folds on the edges since this can obstruct crucial details or make scanning difficult. You should also remember to flatten it to ensure the codes are readable. If you choose to protect the label by covering it using a plastic wallet or transparent tape, make sure it remains legible. 

Using efficient writing materials like pens is also crucial since this prevents the writing from being easily erased. Other areas that help keep your label clear and legible are grammar elements like spelling and punctuation to avoid confusion. Lastly, you should also indicate special instructions about the package where applicable. Labeling packages as 'perishable,' 'fragile,' or 'flammable' ensures they reach their destination in perfect condition.

Essential Information That a Shipping Label Should Have

Although label designs may differ, they usually have critical details about a package. Writing accurate information in them helps deliver the package on time and prevents it from getting lost. Consider covering all the following information to effectively fill out your shipping labels:

• Addresses 

The label should clearly outline the sender's and recipient's names and addresses. The sender's address is also the return address when such a case arises. Be sure the address refers to postal conventions and includes ZIP codes, city, state, and country information. 

• Tracking Number

This number is the one customers and shipping companies use to track down a package.

• Shipment Date

This information refers to the start of a package's movement. Shipment dates work as a backup reference point for delivery services in addition to the tracking information and addresses.

• Barcode

A shipping barcode is a sticker printed and placed on a package to identify the merchandise during logistics. It is usually scanned at each delivery stage as the packet moves from the sender to the receiver.

• Package Dimensions 

These refer to the size and weight of a package. These measurements play a significant role during transportation since incorrect size information may cause damages or make the carrier to incur a loss.

Drawbacks of Handwritten Labels

Most businesses prefer printing their shipment labels since handwriting is usually time-consuming, particularly when sending multiple packages. Handwriting shipping labels also have other disadvantages, like limiting the tracking capabilities of packages and increasing the chances of misdelivery. People can also make errors when writing these labels, or their caligraphy may not be the best, negatively affecting the logistic process.

Using Printed Shipping Labels as an Alternative

Printing is an alternative way of creating shipment labels. This process is usually ideal for businesses that ship many packages frequently. It also averts the hassles associated with handwriting. The advantages of printing shipping labels as an alternative include enhancing accuracy and legibility, streamlining tracking and delivery, and creating a professional appearance. Online shopping tools and services you can use to print shipping labels include:

• USPS Click-N-Ship
• UPS Internet Shipping
• FedEx Ship Manager
• And Third-party shipping platforms like Pirate Ship, Shipbob, ShipStation, ShippingEasy, and many more

Materials used for printing include regular paper and tape, thermal label printers, and adhesive label sheets.

Factors to Consider When Deciding on a Shipping Label

Suppose you are in a dilemma on whether to handwrite or print a shipping label. In that case, evaluating different factors affecting the logistic process is crucial. Businesses should consider various aspects, including client expectations, shipment volume, and budget limitations.

One should also weigh different options when shipping packages as an individual. Factors to consider are accessibility of printing resources, personal preference, and shipping frequency.

Bottom Line

Although handwriting is a practical way of creating shipping labels, it may not favor some situations. Whether you print or handwrite your shipping label, your choice should help you meet your personal or business goals. The best method typically depends on someone's needs and situation. With the information outlined here, you should be able to decide whether handwriting or printing shipping labels is the best choice for your package needs. One thing remains fundamental, regardless of your choice, labels should always be clear and accurate for shipping companies to ensure proper delivery.